Checklist for Retail Sale in California



SACRAMENTO – The Retail Sale of a Vehicle to the Public has become a complicated compliance puzzle for California Car Dealers. We have assembled the following Compliance Checklist to assist dealers & salespersons to get it right every time.
When preparing a car for sale, prior to offering the vehicle for sale to the public make sure you have the following documents completed & ready for presentation to the buyer:

ederal Buyers Guide

NMVTIS Vehicle History Report

Division 12 Safety Inspection by a Licensed Mechanic

Smog Inspection & Certificate less than Two ( 2 ) Years Old

Safety Recall Disclosure

Prop 65 Sticker & Disclosure

Song Beverly As – Is Sticker & Disclosure

Prior Vehicle History Disclosure


When showing the vehicle to a potential customer make sure you collect a current drivers license & insurance card and prepare a letter of permission for the test drive. This small step places the buyers insurance in primary position in the event of an insurance claim.
When the potential customer shows interest in the vehicle and you are going to complete the sale make sure you prepare and present the following additional documents.


Authorization to Run Credit

Contract Cancellation Option

Pre-Contract Disclosure

Spanish Copy Offer

Translation Document Offer

Conditional Sales Contract

Reg262 Bill of Sale with Power of Attorney

Electronically Generated Report of Sale

Temporary Plates Front & Rear of Vehicle

Original Title with Wet Signature Odometer Statement

Lienholder Demand Letter

Sales Tax Rate Verification


Remember the following limits on fees:


Contract Option & Restocking is price based.

Fee totals vary from 175. to 500. Max.

Document Preparation Fees Max of $ 70. + tax

( if BPA may increase to Max of $ 85. + tax )

Smog Inspection Fee Max of $ 50. + tax

Smog Certificate Fee Max of $ 8.25


Transfer Fee $ 15.

License Plate Fee $ 22.

Estimated Registration Fee requires a refund if overcollected.

Electronic Processing ( BPA Only ) up to $ 30.


Delivery Fees are only allowed after the sale.

Used Vehicle Dealer Preparation Fees are prohibited.

Bank Origination Fees are prohibited.


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